Memorandum - Template (MS Excel) for private accredited laboratories for reporting Shiga-Toxin-Producing Escherichia coli (STEC) results in Beef Manufacturing Trimming

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September 06, 2012

1400 Merivale Road
Tower 1, 4th Floor
Ottawa, Ontario K1A 0Y9

To: Veterinarians In Charge (VIC) and Inspector in Charge (ICC) of Beef Slaughter and Processing Establishments.

Please find attached the template (MS Excel) that will be required for reporting STEC results from Beef Trimmings for export to the United States (U.S.).

Operators are required to convey the template to the private laboratories as well as additional instructions requiring the contracted laboratory to report results as outlined in the reporting instructions. In a separate notification, the private laboratories are being requested to cooperate and use the template for reporting results.

I would like to take this opportunity to solicit the cooperation of the Canadian Food Inspection Agency (CFIA) Area Export Specialists in ensuring that operators and their respective CFIA Inspection Staff of all abattoirs producing beef trimmings exported to the U.S. be informed of this new test result reporting requirement.

Yours sincerely,

Original signed by:

Dr. Richard Arsenault
Director
Meat Programs Division

Template (MS Excel) required for reporting STEC results from Beef Trimmings for export to the United States

Other regulations exist for other plants. The data presented in this chart is based on information provided by the agency.

Click on image for larger view
Chart - image is of an excel spreadsheet for reporting Shiga-Toxin-Producing Escherichia coli results in Beef Manufacturing Trimming. Description follows.

Description of chart - This image is of an excel spreadsheet for reporting Shiga-Toxin-Producing Escherichia coli results in Beef Manufacturing Trimming.

This image is of an excel spreadsheet for reporting Shiga-Toxin-Producing Escherichia coli results in Beef Manufacturing Trimming.

There are two boxes, and a main table.

The first box is labelled with: “(step 1) Laboratory Name, City” and has a blank space for entering this information.

The second box is labelled with: “Total Number of Samples” and has an empty space for this information.

The main table is titled: “Sample Information”

There are 14 rows, and 17 columns.

The first row contains the following headings (from left to right), and the rest of the template is blank:

(step 2a) Job/Project Number

(step 2b) Laboratory Name, City

(step 2b) Laboratory Province

(step 2c) Registered Establishment Number

(step 2d) Establishment Name

(step 2d) EstablishmentProvince

(step 2e) Laboratory Sample ID

(step 2f) Product Name and Description

(step 2g) Temperature at Reception (degrees C)

(step 2h) Date Sampled YYYY/MM/DD

(step 2h) Date Received at Lab YYYY/MM/DD

(step 2h) Date Reported to CFIA YYYY/MM/DD

(step 2i) Screening Method

(step 2j) Screening Method Result

(step 2k) Cultural Method

(step 2l) Cultural Method Results

(step 2m) E. coli Identified

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