Procedures for Issuing a Fish Export Licence
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The purpose of this document is to direct CFIA personnel on the procedures to follow for issuing a fish export licence.
These procedures are followed whenever an application for a Fish Export Licence is received by the CFIA. This occurs at the time of application and upon renewal.
These procedures are implemented by CFIA personnel tasked with assessing fish export licence applications and recommending whether a licence should be issued.
3.0 Tools and Material Required
- Fish Inspection Regulations
- Exporter Requirements
- Procedures for Performing an Export Certification Control Program (ECCP) System Verification
- Facilities Inspection Manual
- Food Program Enforcement Strategy: Fish and Seafood
- Guidelines for Cold Storage Warehouses that Store Fish Destined for the European Union (EU).
4.1 Type of Fish Exporter
The requirements for each type of licence holder are as follows:
|Type of Exporter||Complete Package Includes|
|Establishments of Live or Fresh Fish||
|Cold Storage Warehouses||
|Mechanical Can Screening Facilities||
4.1.1 Evaluating the Applicant's Eligibility
If the applicant has held a Fish Export Licence in the past, review the applicant's compliance history to determine if the company has issues of non-compliance that need to be addressed.
|The applicant is eligible for a Fish Export Licence||Proceed with Section 4.1.2 Reviewing the Application Package.|
|The applicant is not eligible||Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.|
4.1.2 Reviewing the Application Package
Review the export licence application within 5 working days of receipt to determine if it is complete. A complete package is dependent on the type of licence holder.
|The application package is complete and includes a proposed control plan, as applicable.||A) Where a Control Plan is required:
B) Where a control plan is not required:
|The application package is complete and the control plan has been accepted by the CFIA||Complete the "Notice of Receipt" form and send it to the applicant. Proceed with Section 4.3 Issuing/Renewing a Fish Export Licence.|
|The application package is not complete||Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.|
4.2 Renewing a Fish Export Licence
4.2.1 Reviewing the Application Package
Review the application package within 5 working days of receipt to determine if it is complete. A complete renewal package includes a completed Application for a Fish Import Licence (CFIA/ACIA 5587).
|If the application package is||Then|
|Complete||Complete the "Notice of Receipt" form and send it to the applicant.
Proceed with Section 4.2.2 Evaluating the Applicant's Compliance History.
|Not Complete||Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.|
4.2.2 Evaluating the Applicant's Compliance History
Review the applicant's file to determine their compliance history.
|A Compliance Verification (CV) has been performed in the past 12 months||Continue with Section 4.2.3 Deciding to Renew the Fish Export Licence.|
|A CV has not been performed in the past 12 months||Review the compliance history or conduct a CV before continuing with Section 4.2.3 Deciding to Renew the Fish Export Licence.
Refer to the "Procedures for Performing an ECCP CV".
4.2.3 Deciding to Renew the Fish Export Licence
|The applicant does not have a history of or outstanding non-compliances.||Proceed with section 4.3 Issuing/Renewing the Fish Export Licence|
|The applicant has a history of non-compliance and has successfully implemented Corrective Actions.*||Proceed with section 4.3 Issuing/Renewing the Fish Export Licence.|
|The applicant has a history of non-compliance and has been unable or unwilling to implement Corrective Actions.*||Do not renew the Fish Export Licence.
Document Enforcement Action taken in MCAP Audit "Enforcement Action".
Refer to the "Fish Program Compliance Management Process and Procedures" to determine next steps for addressing the non-compliance.
*Note: The nature of the non-compliance will impact the information required by the applicant to provide reasonable assurance that they will comply in the future. Consult with your supervisor, program specialists or EIS specialists if you need help interpreting the Food Program Enforcement Strategy: Fish and Seafood.
4.3 Issuing/Renewing a Fish Export Licence
Complete the Fish Export Licence form using the official business name of the company as registered with Canada Revenue Agency. If requested by the applicant, add other names to the licence with the precursor DBA. (e.g. 123456 Province Inc. DBA My Fish Company).
The Fish Export Licence form is to be sent to the Regional Director or designate for signing. This signifies that the application package has been reviewed and approved by inspection staff.
The form is issued to the applicant as the official licence.
Notice of Receipt
Attestation for Licensed Cold Storage Warehouses that Store Fish Destined for the European Union (EU)
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