Instructions on how to complete Appendix A
Exporter's Russian Fish Export Certification Notification Form

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General Instructions:

Appendix A must be completed by the exporter only when:

  • the consignment has departed from Canada; or
  • en route to Russia, a replacement certificate is requested by the exporter for which Appendix A was previously submitted to FSPD; or
  • en route to Russia, the exporter has requested to cancel and not replace the certificate for which Appendix A was previously submitted to FSPD.

This is to ensure that the information sent to Russia corresponds to the certificates received in Russia.

Exporters must submit Appendix A in Excel format within 24 hours of the consignment leaving the port of departure in Canada.

A copy of Appendix A must also be submitted via email to the signing CFIA inspector within 24 hours of the consignment leaving the port of departure in Canada.

Information entered in Appendix A must only refer to the official recognized Russian certificate issued for fish products destined for Russia.

Please include all information pertaining to one certificate on a single row in the excel document used for notification.

Data entry - Field by Field Instructions:

Please refer to numbered data fields for Appendix A and complete fields by following the instructions below:

Click on image for larger view
Image - Certification Notification Form. Description follows.

Description for Image - Certification Notification Form for instructions

The image shows the submission form to be used for certificates for fish product exported to Russia. Each of the fields has a number which corresponds to the number in the instructions provided in html format.

  1. Notification Type: Indicate whether the notification is for an Original certificate, a Replacement certificate, or for Cancellation. Please check only one of the three options (e.g., place an "X" in the field).
    Original certificate: the Russian certificate issued by CFIA that was sent with the product(s) to Russia when the consignment departed from Canada.
    Replacement certificate: this column must be checked only if, while en route to Russia, the exporter is requesting a replacement certificate for which Appendix A was previously submitted to FSPD.
    Cancelled certificate: only check out this column for a certificate that was cancelled for which Appendix A was previously submitted to FSPD.
  2. Date of Departure from Canada: Enter the actual date that the product was exported from Canada (yyyy/mm/dd).
  3. Certificate Number: Provide the CFIA certificate number as it appears on the certificate.
  4. Consignor name: Provide the name of the company that is exporting the consignment to Russia.
  5. Date Issued: The date the CFIA inspector signed the certificate. Please provide the date in the following format - yyyy/mm/dd.
  6. Name(s) and Registration Number(s) of Establishment(s): The full legal name(s) and registration number(s) of the registered establishment where the product(s) was/were processed.
  7. Product Description: Accurate description of all products listed on the certificate must be provided. This must include at a minimum the following information:
    • Name of product: Provide the common name of the fish species or product.
    • Scientific Name: The scientific name must be given including the genus and species of the fish.
    • Nature of Commodity: Specify if the fish is from aquaculture or wild origin
    • Primary Treatment: Indicate how the fish is initially processed. Examples of primary treatment include: live; raw; dried; refrigerated; frozen or retorted.
    • Secondary Treatment: Further describe any additional process the fish product may have undergone. Examples of secondary treatment include: blanched; partially cooked; pasteurized; cooked; smoked; pickled; salted; acidified; modified atmosphere packaging (MAP).
    • Form of Product: The presentation form of the fish product. Examples include: round; dressed; headed and gutted; loins; fillets; steaks etc.

    Examples: Frozen Raw Lobster Tails (Homarus americanus), Wild Caught; Frozen Whole Mackerel (Scomber scombrus), Wild origin, Blast Frozen

  8. Net Weight: Enter the quantity of product being exported including unit of measure. This should be the same as the quantity appearing on the export certificate. If you have more than one product on a certificate, please indicate in that column the total weight of the consignment.
  9. Consignee Name and Address: The name and address of the company in Russia to whom the consignment is being sold.
  10. Port of Departure: The city and province where the consignment will be leaving Canada.
  11. Container Number: The identification number of the container in which the fish will be stored during transit to Russia. In instances where the information is not applicable, the field must not be left blank and you should enter "Not applicable".
  12. Container Seal Number: Identify the number of the seal used to secure the container in which the fish will be stored during transit to Russia. In instances where the information is not applicable, the field must not be left blank and you should enter "Not applicable".
  13. Port of Entry in Russia: The name of the Russian city where the product will clear customs entry.
  14. Country of Transit: The consignment passing through a country while travelling from a country of departure to the country of destination. If the consignment will be exported directly to Russia from Canada, enter "Not applicable" otherwise; enter the country where the shipment will pass through e.g. Germany. The field must not be left blank.
  15. Original Certificate Number: If the notification is for a replacement certificate, indicate the original certificate number here. For original certificates and cancellations this field should remain empty.

Special considerations

Entering information for two or more products on one certificate

All of the different products identified on the certificate must be entered on the same field under the "Product Description" column along with its full description. Under the "Net weight" column, please indicate the total weight of the consignment.

Entering information for two or more registered establishments on one certificate

All of the different registered establishments listed on the certificate must be entered on the same field under the "Name(s) and Registration Number(s) of establishment" column with their complete name(s) and registration number(s).

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